Terms and Conditions for Suppliers

TERMS & CONDITIONS FOR SUPPLIERS Meet & Match, MICE Regatta Portorož, 02-04, October 2019

Contractual sides represented in these Terms and Conditions are: 5 Oceans d.o.o. as the Main Organizer and both potential and confirmed suppliers (in the forthcoming text: Suppliers) at Meet & Match, MICE Regatta to be held in Portorož October 02 to 02, 2019.

1. Registration application
Once submitted, the registration application form is a legally binding irrevocable document, representing Supplier's free will to participate at Meet & Match, MICE Regatta. The Organizers reserve the right to decide upon admitting the submitted application forms. When the Supplier's application is admitted, the Organizer will send the quotation for the registration fee to the Supplier. Only upon receipt of the downpayment/deposit specified in the quotation, the registration will be considered as confirmed and valid.

2. Prices and registration fee
Prices/registration fees for Exhibitors are clearly stated on https://meetandmatch.eu/jump_on_board/suppliers/. The prices are in EUR without VAT, and for non-Eurozone entities will be payable in their local currencies at the exchange rate valid on the date of issuing the quotation. Registration fee includes one person/company representative per registration. Every Exhibitor can register more persons/representatives at an additional fee.

3. Payments
Payments will be collected only via standard bank transfers, based on Organizers’ quotation. Credit cards or any other form of payment will not be accepted. The downpayment/deposit is non-refundable. Details about eventual refunds can be found under the Cancellation policy https://meetandmatch.eu/cancellation_policy/. The amount of paid deposit remains non-refundable no matter the cancellation time or reason.

4. Payment conditions
The selected fee will become accepted and the registration will become valid only if both the deposit and the remaining payment will be performed according to the following schedule:
Early Bird 1 Rate registrations will be accepted as valid for all the deposit payments received by July 01, 2019. The remaining balance to the total fee must be covered by September 25, 2019.
Early Bird 2 Rate registrations will be accepted as valid for all the deposit payments received by September 01, 2019. The remaining balance to the total fee must be covered by September 25, 2019.
Full Rate registration will be accepted as valid for all the deposit payments received between September 01 and 29, 2019. The remaining balance to the total fee must be covered by October 01, 2010.

All payments are to be performed on the basis of quotations issued by the Organizer. In case of overdue, the Organizers may charge legal penalty interests. All prices stated on the https://meetandmatch.eu/jump_on_board/suppliers/ are not including Slovenian VAT, which will be charged at the rate actual in the moment of issuing a quotation, where applicable.
Any registration fee not fully paid by September 29 or October 01 (For Full Rate) will be subject to registration cancellation and reassignment without notice.

5. Cancellation
Registered Suppliers should follow the cancellation policiy on this website: https://meetandmatch.eu/cancellation_policy/ The amount of paid deposit remains non-refundable no matter the cancellation time or reason.

6. Exhibitors conduct
Registration is not transferrable, neither for a company nor for company representatives. In case of infringement such as passing the personal Meet & Match, MICE Regatta badge to a third person, the Exhibitor can be subject to a penalty. Access to Meet & Match, MICE Regatta area at the venue is allowed only to Registered participants wearing their own Meet & Match, MICE Regatta badge all the time. The security staff is authorized to block access to the Meet & Match, MICE Regatta area to any person not wearing their Meet & Match, MICE Regatta badge.

7. Liability
In case Meet & Match, MICE Regatta has to be abandoned, postponed or altered in any way, in its whole or just in a part, or if the Organizer finds it necessary to change the date of the event, the Organizer shall not be liable for any loss which the Supplier may incur owing to the intervention of any authority which prevents or restricts the use of the Premises or any part thereof in any manner whatsoever.

8. Privacy policy & GDPR: see here 

9. General conditions
The Supplier must comply in all aspects with the requirement of every appropriate authority and with the Terms and Conditions by which the Organizes will occupy and use the venues. It is the Supplier's responsibility to control and supervise his own assets, and it is Organizer’s responsibility to supervise and control the common areas.
All matters and questions not covered by these Terms and Conditions are subject to the decision of the Organizer. Foregoing Terms and Conditions may be amended or modified by the Organizer at their discretion and at any time. Every eventual change in the Terms and Conditions will immediately be made public at www.meetandmatch.eu
The Supplier agrees to abide by any and all amendments and changes by the Organizer as well as rules and regulations set out in this Terms and Conditions, as well as in any other published material related to such matters.

10. Dispute resolution
The Organizer and the Supplier will try to resolve and settle all eventual disputes in an amicable way. In case a dispute cannot be settled in such way, Organizer and Supplier agree to apply Slovenian laws and confer jurisdiction to the competent court in Ljubljana, Slovenija.

Please note that by submitting the Registration Form and paying the Registration Fee you agree that these Terms and Conditions represent a contractual obligation.

 
 
 

I AGREE

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